What is Calendly?
Calendly is a scheduling platform that connects to your existing calendars and lets others book time with you directly. It automates reminders, confirmations, and follow-ups to reduce no-shows. Over 20 million professionals use it, including most Fortune 500 companies.
Calendly removes the friction from booking meetings by letting invitees select available time slots from a shared link. It syncs with Google Calendar, Outlook, and other major calendar services to prevent double bookings. Users can define event types, set buffer times, and customize their availability rules. The platform sends automated reminders and follow-up emails to keep participants engaged. Integrations with CRM systems, video conferencing tools, and payment processors extend its utility across sales and customer success workflows. It is built for scheduling coordination, not project management or internal communication.
Ideal Customer Profile
Sales teams, recruiters, consultants, and customer success professionals at SMBs through enterprise organizations who need to reduce scheduling overhead.
Key Features
- Syncs with Google and Microsoft calendars
- Custom event types and availability rules
- Automated reminders and follow-up emails
- Embeddable booking widgets for websites
- Round-robin assignment for team meetings
- CRM integrations including Salesforce and HubSpot
- Payment collection via Stripe and PayPal
- Workflow automation with Zapier and webhooks
- Single sign-on and admin controls
- Mobile apps and browser extensions
How to use Calendly
Teams connect their calendars, configure event types with custom durations and availability windows, then share a booking link with prospects or colleagues. Invitees pick a time that works, and the meeting is added to both calendars automatically with video conference details included.
Pricing
Free plan available with one event type. Paid plans start at $10 per seat per month. Enterprise pricing begins at $15,000 per year per team.
Frequently Asked Questions
How do you set up Calendly?
Create an account, connect your calendar, define your availability, and share your booking link. Invitees can then book meetings without any back-and-forth coordination.
What does Calendly cost?
A free plan covers basic scheduling with one event type. Paid tiers range from $10 to $16 per seat per month, and enterprise contracts start at $15,000 annually.
What are the main reasons to use Calendly?
It automates the entire scheduling loop, from booking through reminders and follow-ups. Integrations with over 100 tools and enterprise-grade security make it suitable for teams of any size.
How does Calendly handle scheduling?
The platform reads your connected calendars to display real-time availability through a personalized link. Once someone books a slot, it creates the event and sends automated notifications to all participants.
Is there a free version of Calendly?
Yes, the free plan includes one event type and a single calendar connection with no expiration. It covers core scheduling needs for individual users.
Does Calendly offer a partner program?
Calendly runs a partnership program that organizations can join through their website. Partners gain access to resources and collaboration opportunities to support mutual growth.
